Frequently Asked Questions (FAQs) About Income & Expenses |
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Simple Joe's Income & Expenses - quick and easy income and expense management - simple PC software. |
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Frequently Asked Questions (FAQs)
How do I split an expense into two categories? Back To Questions Determine the amount of the expense that belongs in the first account and enter just that amount. Then create another expense and enter the remaining amount of the expense into the second (or third, etc.) account. How is the Paid With and Check # values used? Back To Questions Paid With is used to identify the checking account, credit card, or other method of payment that was used to pay the expense. For example, Joe has two checking accounts and two credit cards. He uses one checking account to pay bills and the other to pay for his model train hobby. When he buys groceries he enters a Paid With of "Checking Account" and enters the check number "543" into the Check # box. When he buys a new locomotive he enters "Hobby Account" in the Paid With box and "345" into the Check # box. The next time Joe buys groceries, as he types "C" into the Paid With box, the rest of the value "Checking Account" will be automatically entered (just press the ENTER key to continue). Also the next sequential check number, "544", will be automatically enterd into the Check # box. When Joe enters expenses he paid for using one of his credit cards, he enters the card name (e.g., "Visa", "Amex", etc.) into the Paid With box and leaves the Check # box blank. What is the Amount Still Owed box used for? Back To Questions The Amount Still Owed box is used to record the amount that is still owed to a Payee. For example, Joe purchased a new couch from his local furniture store. He paid some money down and is making monthly payments to pay off the rest. Each month he enters the amount he paid to the furniture store and also enters the balance (or amount) he still owes. Joe can now use the Outstanding Debts report to see a list of all of his debts and how much he still owes. How can I set the default date for new expenses? Back To Questions You can change the default date for new expenses by going to the Settings/Tools window and selecting from the options of Last Entry (which defaults the date as the last date you entered), Today, or Yesterday. What is the Group box (in the Expense/Income Categories windows) used for? Back To Questions Account Type is used to aggregate or combine several accounts into one title for display on the reports. For example, if you have accounts for Car Insurance, Health Insurance, Life Insurance, Disability Insurance and Homeowners Insurance, you can enter "Insurance" as each account's Type value. Then select the By Type check box when printing a report to combine all the insurance accounts into one account named "Insurance." What is the Budget Amount box used for? Back To Questions Budget Amount is the monthly amount you anticipate spending in the account category. By entering a budget amount you can track your spending when you print the Budget Summary report. The Budget Summary report (when printed for dates within the same month) shows the budgeted amount for each account and shows what percentage of that amount has been used by the expenses you have entered. Can I delete a category? Back To Questions Yes. But if you have entered expenses (or income items) for that category, you should merge the category to be deleted with an existing category. This will move the expenses (or income items) that are in the category to be deleted into a category that will remain and you will not have to reassign the category for all the expenses (or income items) that were in the deleted category. (See next question for instructions on merging categories.) Can I merge two catetgories that I have entered expenses into? Back To Questions Yes. If you decide that you want to lump your Car Insurance expenses into your Homeowners Insurance category, Simple Joe provides a simple tool to help you. Just select the Merge Categories button in the Expense Categories or Income Categories windows. Can I split one category into two? Back To Questions No. At this time there is not a tool that would help you divide entered expense (or income items) into two categories. Can I rename a category? Back To Questions Yes. You can rename a category anytime using the Expense Categories or Income Categories windows. Can I track both my personal and business expenses? Back To Questions Yes. Select the "Expenses For Who" button and enter a new "For Who" (John & Jane Doe, Doe's Bakery, etc.). Select the "For Who" drop down to determine which set of income & expenses you are working with. How do I put my name on the reports? Back To Questions The "For Who" name will be printed at the top of the reports. What is the Summarize By Group box for in the Reports window? Back To Questions The Summarize By Group box allows you to print reports that summarize categories in the same group into a single group line on the report. (See question What is the Group box (in the Expenses/Income Category windows) used for? for more information.) What does the This Month button in the Reports window do? Back To Questions The This Month button in the reports window will enter the first and last dates of the current month into the From and To boxes. This is useful when you are printing monthly reports. How can I easily reconcile my checking account? Back To Questions The easiest way to reconcile a monthly statement from your checking account is to print a "Income/Expense Details Report" and select the "Dep. Into/Paid With:" value related to the checking account you wish to reconcile. Then set the "From" and "To" dates to match your statement (you may want to go a day or two earler and later so you pick up any items where the dates may differ from what you entered). How do I delete old information? Back To Questions It's a good idea to delete old information after the information is no longer needed. This keeps your data files small, saves room on your computer, and keeps the program operating quickly. To delete old data, use the Purge (delete)... tool in the Settings window. Just enter in the date up to which you would like old data to be deleted, then select the Purge button. Note: You may want to save your backup files some place else before purging/deleting old information. Use the Settings/Tools window to save a back up copy of your data files to an alternate location. |
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| Page Title: | Frequently Asked Questions (FAQs) - Income & Expenses |
| Keywords: | income expense tracker easy accounting simple budget tracking budgeting report pc software simple joe easy quicken money alternative |
| Summary: | Simple Joe's Income & Expenses - quick and easy income and expense management - simple PC software. |